About Us
ICTAC Statutes
In accordance with Article 13 of the Associations Act (Official Gazette of the Republic of Croatia No. 74/14, 70/17, 98/19 and 151/22), the Assembly of the International Confederation for Thermal Analysis and Calorimetry, at its constituting session held on September 5th, 2024, adopted the following:
STATUTE OF THE INTERNATIONAL CONFEDERATION FOR THERMAL ANALYSIS AND CALORIMETRY
I. GENERAL PROVISIONS
Article 1.
This STATUTE establishes the name, headquarters and the area in which the Society – the International Confederation for Thermal Analysis and Calorimetry (hereinafter referred to as the Society) operates; the objectives and activities through which the objectives are achieved; representation; ensuring transparency of the Society's work; membership and conditions to obtain membership; rights; obligations and disciplinary responsibility of members; internal structure of the Society; bodies of the Society, their composition, powers, decision-making methods, conditions and methods of election and removal, term of office and responsibilities of members; assets, methods of acquiring assets and disposal with potential gains; and cessation of activities and procedures regarding assets in case of cessation of activities.
Article 2.
Croatian name of the Society:
MEĐUNARODNA KONFEDERACIJA ZA TERMALNU ANALIZU I KALORIMETRIJU
English name of the Society:
INTERNATIONAL CONFEDERATION FOR THERMAL ANALYSIS AND CALORIMETRY
Abbreviated name of the Society: ICTAC
The headquarters of the Society is in Croatia, Zagreb, Trg Marka Marulića 20.
The Society operates within the territory of the Republic of Croatia and in other countries in accordance with the laws and statutes of the respective country.
The Society has the status of a non-profit legal entity and is registered as a Society with the competent authority of state administration.
The Society is represented by the President and by the Vice President.
Article 3.
The Society has a round-shaped seal (circumference 3 cm) with the inscription along the edge: INTERNATIONAL CONFEDERATION FOR THERMAL ANALYSIS AND CALORIMETRY, and in the centre of the seal is the abbreviated name of the Society, ICTAC.
Article 4.
The Society can join other related Societies and related Organizations, from the country and from abroad, as a member or just as an affiliate.
The Society can develop Partnerships, internal and external to the Society.
II. AREA OF OPERATION IN CONCORDANCE WITH OBJECTIVES, OBJECTIVES AND ACTIVITIES FOR ACHIEVING OBJECTIVES
Article 5.
The Society is a non-governmental and non-profit organization of individuals and legal entities interested in the research, development and application of thermal analysis and calorimetry worldwide.
Scope of the society's activities:
education, science, professional work and research from the domains of natural sciences, technical sciences, and interdisciplinary fields of science. The activities include organization of domestic and international scientific and professional conferences, schools, congresses, seminars and workshops, publishing scientific and professional publications, popularization of science, networking and international scientific and professional cooperation with individuals, companies and professional associations, as well as other activities in the field of science, professional work, research and education.
Article 6.
The objectives of the Society include:
- Encouraging, promoting and developing all forms of research and development of thermal sciences in a broader sense, especially of thermal analysis and calorimetry;
- Promoting and developing of thermal analysis and calorimetry in science and engineering;
- Promoting the significance of thermal analysis and calorimetry;
- Advocating for the improvement of research conditions in thermal analysis and calorimetry;
- Advocating for more effective transfer and application of scientific results in the society and economy;
- Standardization of methods, definitions, terms and scientific language within the field of thermal analysis and calorimetry.
Article 7.
To achieve the objectives outlined in Article 6, the Society carries out the following activities:
- Implementation of projects aimed at promoting scientific research and implementation of thermal analysis and calorimetry methods;
- Implementation of projects aimed at promoting the significance and affirmation of thermal analysis and calorimetry methods;
- Bringing together individuals engaged in scientific research and implementation of thermal analysis and calorimetry methods;
- Bringing together individuals engaged in field of thermal analysis and calorimetry;
- Collecting, systematizing and processing information about membership, their achievements, scientific, educational, professional and other competencies;
- Collecting, systematizing and processing information about resources for research and development of thermal analysis and calorimetry methods;
- Encouraging and coordinating collaboration between individuals and groups working with thermal analysis and calorimetry techniques;
- Developing scientific research, engineering, creativity and entrepreneurship in the field of thermal analysis and calorimetry;
- Advocating for the improvement of research conditions for thermal analysis and calorimetry, and for the more effective transfer and application of scientific research results to the economy;
- Organizing scientific and professional conferences, seminars, workshops, consultations, lectures, discussions and other events in the field of thermal analysis and calorimetry;
- Promoting and organizing scientific and professional conferences, seminars, workshops, consultations, lectures, discussions and other events related to thermal analysis and calorimetry as well as broader field of thermal sciences;
- Promoting and organizing the International Congress on Thermal Analysis and Calorimetry;
- Promoting and developing sub-fields of thermal analysis and calorimetry by organizing thematic working-groups within the Society acting as thematic committees with specific scientific tasks;
- Publishing various dissemination works and publishing scientific works in the field of thermal analysis and calorimetry;
- Professional networking and professional development of members;
- Implementation of programs aimed at encouraging students and young professionals to engage in research and development of thermal analysis and calorimetry;
- Providing education in the field of scientific research of thermal analysis and calorimetry;
- Collaborating with related Societies and organizations in the country and abroad, as well as all organizations supporting the work of the Society;
- Cooperating with state authorities, local government bodies, worldwide companies, institutions, universities, institutes, schools, other societies and organizations;
- Informing members and the general public about the activities of the Society.
III. TRANSPARENCY OF WORK
Article 8.
The works of the Society are public. Transparency of work is ensured by timely and truthful information to members. To enhance the transparency of the Society's work, the Society has a website. Members and the general public are informed about the work of the Society through the website, other forms of electronic information exchange, as well as publications and information in the media. The Society may publish periodicals, journals, conference proceedings, books of abstracts, bulletins, posters, etc. Representatives of the media may attend the meetings of the governing bodies of the Society and report to the public on their work. Members are informed about the convening of the Society's bodies via e-mail.
IV. MEMBERSHIP IN THE SOCIETY
Article 9.
Individuals and Legal entities of the Republic of Croatia, as well as foreign individuals and legal entities, interested in research, development and application of thermal analysis and calorimetry, and who support the Statute and activities of the Society, can become members of the Society.
The Society keeps an electronic record of its members, containing information such as their names and surnames, titles, personal identification numbers, passport numbers, issuing and expiry dates of these documents, dates of birth, official and contact addresses, respectively the names of the legal entities, registration numbers, fiscal codes and VAT numbers of the legal entities, date of registration of the legal entities, official and contact addresses of the legal entities, the names, surnames and titles of the legal representants of the legal entities, date of joining the Society, telephone numbers of the members, e-mail addresses of the members, date of termination of membership in the Society, category of membership, membership duration including the fulfilment of financial obligations to the Society, and data on consent to the collection and processing of the mentioned data.
These data will be obtained by the Society only from the individuals or legal entities that would like to become members of the Society, and only with their written consent; handling these personal data will be according to the rules of general GDPR laws and regulations valid within the Republic of Croatia and within the European Union.
Article 10.
Membership to the Society may be acquired by:
1.
Membership to the Society is considered only upon voluntarily filling out an application request form that has to be submitted to the Society via the Membership Secretary of the Society. All documents for requesting the membership to the Society, all supporting documents, as well as the communication with respect to these aspects, will be handled by the Membership Secretary of the Society.
Membership to the Society is considered only upon voluntarily filling out an application request form that has to be submitted to the Society via the Membership Secretary of the Society. All documents for requesting the membership to the Society, all supporting documents, as well as the communication with respect to these aspects, will be handled by the Membership Secretary of the Society. 2.Membership to the Society will be proposed by the President of the Society and approved by the Management Board of the Society.
Membership to the Society will be proposed by the President of the Society and approved by the Management Board of the Society.3.Membership to the Society will be subjected to payment of the membership fee to the Society, based on the invoice issued by the Society.
Membership to the Society will be subjected to payment of the membership fee to the Society, based on the invoice issued by the Society. 4.Membership to the Society will be acquired only in the case of making proof of the membership fee payment to the Society, with the document regarding the membership to the Society to be granted by the President of the Society, and the membership to the Society becoming effective immediately.
Membership to the Society will be acquired only in the case of making proof of the membership fee payment to the Society, with the document regarding the membership to the Society to be granted by the President of the Society, and the membership to the Society becoming effective immediately. For Individual members, it is required to hold and present a legal and valid passport.
For Legal entity members, it is required to hold and present a legal and valid registration document, a legal and valid existence document, and a legal and valid appurtenance document to a background or to a superior legal body in the case when they belong to one.
For Individuals, the membership fee is annual. The exact amount is separately decided by the Management Board.
For Legal entities with less than 15 individual members declared, the membership fee is annual. The exact amount is separately decided by the Management Board, but in principle, it is double to the amount of the Individual fee.
For Legal entities with 15 to 50 individual members declared, the membership fee is annual. The exact amount is separately decided by the Management Board, but in principle, it is triple to the amount of the Individual fee.
For Legal entities with more than 50 individual members declared, the membership fee is annual. The exact amount is separately decided by the Management Board, but in principle, it is quadruple to the amount of the Individual fee.
The Society can develop internal and external partnerships, as follows:
- Internal partnerships:
i) Supporting Groups for Thermal Analysis and Calorimetry representing groups of scientists with interests in developing the field of thermal analysis and calorimetry from various countries or regions, may participate as Observers at the activities of the Society and at the General Assembly meetings of the Society. These are represented by a Reporter which shall make the liaison between the Supporting Group and the Society;
ii) Individuals that are experts in Thermal Analysis and Calorimetry from various countries or regions, interested in developing the field of thermal analysis and calorimetry, may participate as Expert Scientists within the Scientific Commission of the Society, for the works of the Thematic Committees.
- External partnerships:
i) The Society may constitute itself as a Companion Society and create partnerships by associating with other Societies from various countries or regions that have interests in the extended field of Thermal Sciences. As a Companion Society it shall be allowed to participate as Observer at the activities and at the General Assembly meetings of these External Partner Societies; the Society may appoint a Reporter, which shall make the liaison between the Society and the External Partner Societies.
ii) The Society may constitute itself as a Supporting Society to other larger Societies that have interests in the broader field of Science, and may affiliate to those. As a Supporting Society it shall be allowed to participate as observer at the activities and at the General Assembly meetings of these External Partner Societies.
The Society may appoint a Reporter to communicate with those External Partner Societies, which shall make the liaison between the Society and the External Partner Societies.
Article 11.
Each Delegate is entitled to have one (1) vote at the General Assembly of the Society.
An individual member cannot represent more than one Legal entity at the General Assembly sessions.
Rights, duties, and responsibilities of members include:
- Each member is entitled to be informed about the work of the Society and its bodies, as well as financial and material operations;
- Each member is entitled to actively participate in the activities and for the achievement of the Society's objectives;
- Each member is entitled to providing suggestions, opinions and comments on the work of the Society and its bodies;
- Each member is entitled to adhering to the provisions of this Statute;
- Each member is entitled and obligated to regularly pay membership fees;
- Each member is entitled to uphold and enhance the reputation of the Society;
- Each member is entitled to attend the General Assembly
- Each member is entitled to be eligible for being elected to the Management Board or Supervisory Board of the Society, as long as that is an Individual member of the Society;
- Each member has the right to receive a reduction for the registration fee at events organized by the Society during the duration of the membership to the Society; the exact quantum of this reduction is separately decided by the Management Board.
Article 12.
Membership in the Society may terminate by resignation at one's own request, for not paying the membership fee to the Society, or through exclusion.
All resignation and exclusion documents, as well all the communication with respect to these aspects will be handled by the Membership Secretary of the Society.
A member of the Society may terminate its membership to the Society at his own request. Resignations will be confirmed by the President of the Society and this will become effective immediately. The termination of the membership to the Society by confirming the resignation is carried out by the President of the Society by recording the end of the membership period in the list of members. The President of the Society will notify by e-mail the Membership Secretary of the Society about the termination of the membership of any individual member or any legal entity. The member that resigned will be notified by e-mail about the confirmation of terminating the membership to the Society.
A member of the Society will have its membership to the Society terminated if not paying the invoice representing the due membership fee to the Society, which is issued by the Society. The notification about the status of the unpaid membership fee will be transmitted by e-mail, and the member should provide the proof of payment within 15 days. If the member fails to make the proof of payment of the outstanding membership fee within this first period of 15 days, he will be notified for a second time about the status of the unpaid membership fee, and the member is obliged to provide proof of payment within 15 days. If the member fails to make the proof of payment of the membership fee within the second period of 15 days, a decision of termination of his membership from the Society will be issued and then the elimination from the Society will be executed. In this situation, the decision of elimination from the Society is taken by the President of the Society. The member to be excluded will be notified by e-mail about the decision of exclusion from the Society, and thus of the termination of the membership to the Society. The termination of the membership to the Society is carried out by the President of the Society by recording the end of the membership period in the list of members. The President of the Society will notify by e-mail the Membership Secretary of the Society about the termination of the membership of any individual member or any legal entity.
A member of the Society will have its membership to the Society terminated by being excluded from membership if they violate the provisions of the Statute, fail to participate for 4 times in a row at the General Assembly meetings during a mandate without announcing in written form the Management Board no later than the day before the meeting, fail to participate for 3 times in a row at the Management Board meetings during a mandate without announcing in written form the Management Board no later than the day before the meeting, fail to participate for 2 times in a row at the Supervisory Board meetings during a mandate without announcing in written form the Management Board no later than the day before the meeting, violate other provisions of the Statute, jeopardising the interests of the Society or causing serious harm to the Society and its membership.
For the members of the Society that are Legal entities, failing to participate for 4 times in a row at the General Assembly meetings with all of its Delegates without announcing in written form the Management Board no later than the day before the meeting, may lead to exclusion of that Member Legal entity from the Society. The decision is taken by the Management Board. The member to be excluded will be notified by e-mail about the decision of termination of the membership to the Society. In the case of force majeure or impossibility to communicate with the Management Board (for example: major medical or physical constraints), official justification documentation may be provided at a later date (but as soon as the communication becomes possible) and this shall be considered by the Management Board. The member to be excluded will be notified by e-mail about the exclusion and about the execution of the exclusion from the Society, and thus of the termination of the membership to the Society. In this situation, the decision of exclusion from the society is taken by the President of the Society. The termination of the membership to the Society is carried out by the President of the Society by recording the end of the membership period in the list of members. The President of the Society will notify by e-mail the Membership Secretary of the Society about the termination of the membership of any individual member or any legal entity.
The excluded member has the right to appeal in writing to the Management Board within 30 days of receiving the exclusion warning. The Management Board is obliged to provide a written deposition within 30 days of receiving the appeal. If the decision of the Management Board is not positive towards the appellant, the final decision regarding the exclusion will be made by the General Assembly at its next meeting. In this case, however, the respective membership will be suspended during that period and until a final decision by the General Assembly is to be provided. Once a member is excluded from the Society, the Society will reserve the right not to approve the membership again for that former member of the Society.
V. BODIES OF THE SOCIETY
Article 13.
The Bodies of the Society are: General Assembly;
- Management Board;
- Supervisory Board.
The Functions in the Society are:
- President of the Society;
- Vice President of the Society;
- Treasurer of the Society;
- General Secretary of the Society;
- Membership Secretary of the Society;
- Chairperson of the Scientific Commission of the Society;
- Vice Chairperson of the Scientific Commission of the Society;
- Chairperson of the Young Scientist Program of the Society;
- Vice Chairperson of the Young Scientist Program of the Society;
- Chairperson of the Advisory Commission of the Society;
- Vice Chairperson of the Advisory Commission of the Society;
- Chairperson of the Awarding Commission of the Society;
- Vice Chairperson of the Awarding Commission of the Society.
The Election of the Management Board and of the Supervisory Board of the Society:
Elections for any function or position mandate within the Society (Management Board and Supervisory Board) are carried out for each function or position individually and for terms covering periods of 4 years. Elections have to be carried out no earlier than 5 months before the start of the new term and no later than 2 months before the start of the new term, always within a General Assembly meeting. The Management Board of the Society has to communicate publicly the vacated functions or positions in the moment when announcing the General Assembly meeting within which the elections will be carried out. The electoral procedures have to be pre-defined and established earlier by a decision of the Management Board. For the elections within the General Assembly meetings, the election procedure follows a secret voting. The vote will be valid only if one single option is selected from those available, for each function or position that are subjected to election. The acting Management Board members that are present to the General Assembly are representing the Electoral Commission and they are entitled to receive and count the votes within the voting procedure of the General Assembly, standing also for the forum responsible for all the voting procedures, validation procedures and endorsement procedures.
At any stage, each result of a vote has to be exposed publicly to the General Assembly. The nomination for a function or position in the Management Board and Supervisory Board is open to any current Individual member of the Society, any delegate to the General Assembly having the right to nominate during the General Assembly meeting any individual member of the Society which is present at the General Assembly meeting, or any individual member of the Society present at the General Assembly meeting will have the right of self-nomination during the General Assembly meeting.
If the person nominated accepts to candidate for a certain function or position within the Management Board and Supervisory board, and if the candidacy is validated by the Electoral Commission, then this person is called further a Candidate.
A Candidate that obtains the simple majority (50 % + 1 valid votes from the total number of validly expressed votes), this candidate is declared the winner of the elections and will be entitled to the function or position that he has ran for. If there is no Candidate that has obtained the simple majority (50 % + 1 valid votes from the total number of validly expressed votes), the Candidates will be classified in descending order of the number of obtained votes, while the procedure will repeat for the first two Candidates that were ranked on the first two positions according to the highest number of obtained votes. The procedure will be repeated for maximum 2 times with these two candidates until one Candidate obtains the simple majority (50 % + 1 valid votes from the total number of validly expressed votes), this candidate will be declared winner of the elections by the Election Commission, and will be entitled to the function or position that he has ran for. Otherwise, subsequent nominations shall be made and the procedure will be applied in the same way that was already described, until the function or position in the Management Board or Supervisory board is to be fulfilled. The Election Commission will be entitled to announce the winners of the elections, while the Management Board will be entitled to ensure the transfer of the functions and positions to the newly elected Management Board.
Article 14.
The General Assembly is the highest governing body of the Society.
The General Assembly shall be composed of all legally competent members of the Society who are individuals, as well as the representatives of a legal entity that is a member of the Society, appointed by the person authorized to represent such legal entity, unless a different appointment procedure is prescribed by the internal act of the legal entity.
The Representants of the legal entity (delegated by the legal entity) that is a member of the Society will be designated to the General Assembly of the Society in accordance with:
- Member that is a Legal Entity (represented by representants delegated by the legal entity) which declares fewer than 15 of its own members shall be entitled to 2 representants.
- Member that is a Legal Entity (represented by representants delegated by the legal entity) which declares between 15 and 50 of its own members shall be entitled to 3 representants.
- Member that is a Legal Entity (represented by representants delegated by the legal entity) which declares more than 50 of its own members shall be entitled to 4 representants.
The regular General Assembly of the Society has to be held at least once a year.
The General Assembly is convened by the President of the Society. All members of the Society are informed about the convening of the General Assembly. Before the General Assembly, members should be informed about the agenda.
The President of the Society is obliged to convene a General Assembly upon the request of the majority of members of the Management Board (50 % + 1 Member) or upon the request of the majority of all the members which are Individual members of the Society or Councillors delegated and representing Legal entities which are members of the society, counted as members to the General Assembly (50 % + 1 Delegate) in an extraordinary session. If the President or Vice President does not convene the General Assembly within 15 days from the receipt of the request, the initiators can convene the General Assembly themselves.
Only issues for which the extraordinary session was called are discussed at the extraordinary General Assembly.
In case the mandate of the bodies of the Society expires, the General Assembly is convened by the last person authorized to represent the Society registered in the Register of Societies before the expiration of the mandate of the bodies of the Society.
Article 15.
The General Assembly of the Society:
- Adopts the Statute, its amendments and supplements and other general acts of the Society;
- Elects and dismisses the President of the Society, the Vice President of the Society, the Treasurer of the Society, the General Secretary of the Society, the Membership Secretary of the Society, the Chairperson of the Scientific Commission of the Society, the Vice Chairperson of the Scientific Commission of the Society, the Chairperson of the Young Scientist Program of the Society, the Vice Chairperson of the Young Scientist Program of the Society, the Chairperson of the Advisory Committee of the Society, the Vice Chairperson of the Advisory Committee of the Society, the Chairperson of the Awarding Program of the Society, the Vice Chairperson of the Awarding Program of the Society, the Management Board of the Society and the Supervisory Board of the Society;
- Accepts the work plan and financial plan for the following calendar year and the report on the work for the previous calendar year;
- Accepts the annual financial report;
- Decides on the amount and timing of membership fees;
- Reviews the work of the President of the Society, the Vice President of the Society, the Treasurer of the Society, the General Secretary of the Society, the Membership Secretary of the Society, the Chairperson of the Scientific Commission of the Society, the Vice Chairperson of the Scientific Commission of the Society, the Chairperson of the Young Scientist Program of the Society, the Vice Chairperson of the Young Scientist Program of the Society, the Chairperson of the Advisory Committee of the Society, the Vice Chairperson of the Advisory Committee of the Society, the Chairperson of the Awarding Program of the Society, the Vice Chairperson of the Awarding Program of the Society, the Management Board of the Society and the Supervisory Board of the Society;
- Makes decisions on affiliating the Society with other organizations;
- Handles appeals of members in the second instance;
- Decides on the termination of the Society's activities;
- Decides on other important issues for the operation of the Society, which are not within the jurisdiction of other bodies.
Article 16.
The General Assembly is convened by the President of the Society by sending invitations to the members of the Society via e-mail at least 30 days before the meeting.
The invitation includes details about the location and time of the meeting and the proposed agenda. Materials on the agenda items are provided along with the invitation if deemed appropriate.
The General Assembly of the Society meetings are to be held either in person (known as onsite meetings) or via virtual media (known as online e-meetings). The President of the Society is obliged to decide and communicate each time to the members to the General Assembly of the Society the type of General Assembly meeting.
The General Assembly is chaired and moderated by the President of the Society. For the case of unavailability, the General Assembly is chaired and moderated, in the following order, by the Vice President of the Society, Treasurer of the Society, General Secretary of the Society and the Membership Secretary of the Society.
If an Individual member of the Society is not present for 4 times in a row to the General Assembly meetings during a mandate without announcing in written form the Management Board no later than the day before the meeting, the General Assembly may dismiss that member from the General Assembly meetings with losing the right to be a member to the General Assembly during that current mandate.
If a Legal entity member of the Society is not present with all its delegates for 4 times in a row to the General Assembly meetings during a mandate without announcing in written form the Management Board no later than the day before the meeting, the General Assembly may dismiss that Legal entity member from the General Assembly meetings with losing the right to have those Delegates to the General Assembly during that mandate and without having the possibility to propose new Delegates to the General Assembly meetings during that current mandate.
The General Assembly of the Society meeting is validly constituted (Quorum reached) if a majority of all its members are present at the General Assembly meeting, and is defined as: 50 % + 1 member, from the total number of members that are constituting the General Assembly.
In the case the Quorum is established, decisions made by the members which are present at the General Assembly meeting will be validated, only if a majority of validly expressed votes consisting of 50 % + 1 votes from the total number of validly expressed votes.
If the Quorum for that first meeting of the General Assembly of the Society is not reached, the initial convenor must call a new General Assembly no earlier than 2 days after and no later than 4 days after. At the repeated General Assembly meeting of the Society, the Quorum is assumed established regardless of the number of Delegates that are present, but only if the initial convenor of the General Assembly meeting is present, chairs and moderates the meeting. At the repeated General Assembly meeting, decisions made by the members which are present at the General Assembly meeting will be validated, only if a simple majority of votes consisting of 50 % + 1 vote from the total number of validly expressed votes, regardless of the of the number of members that are present at the General Assembly meeting.
Within the General Assembly meetings, the voting procedure follows an open voting. The vote will be valid only if one single option is selected from those available. If the meeting is held online, then the vote for any issue subject to voting must be submitted via e-mail to the Voting commission (a specific e-mail address it will be designated for this purpose) no later than 10 minutes after the time when the request to vote was received via e-mail. The acting Management Board members that are present to the General Assembly meeting are representing the Voting Commission and they are entitled to receive and count the votes within the voting procedure of the General Assembly, standing also for the forum responsible for all the voting procedures, validation procedures and endorsement procedures.
An ad-hoc Complaints Commission must be elected at the beginning of the meeting from among the members of the General Assembly, other than the members of the Management Board, and it should consist of 5 Individual members that are present at that General Assembly meeting. The complaints can be formulated and expressed in public at the moment when they are observed, but before the endorsement of a specific issue is finalized. Decisions of the Voting Commission and of the ad-hoc Complaints Commission are following an open voting and have to be submitted to the ad-hoc Complaints Commission and respectively to the Voting Commission. For the purpose of carrying resolutions by the Voting Commission and by the ad-hoc Complaints Commission, a relative majority of votes from among the present members of the Voting Commissions at the General Assembly meeting is deemed sufficient, while a number 3 validly expressed votes in favour of a certain complaint under debate – from a total number of 5 – are deemed sufficient for accepting the solvation of the complaint. The decisions of the ad-hoc Complaints Commission will be subjected to re-evaluation by the Voting Commission, and the final results will be endorsed by the Voting Commission.
If the meeting is held online, then the vote of the Voting Commission or ad-hoc Complaints Commission, for any issue subject to voting, must be submitted via e-mail no later than 10 minutes after the exact moment when the request to vote was received via e-mail. At any stage, each result of a vote has to be exposed publicly to the General Assembly. The General Secretary of the Society will draw up the documentation for all minutes of meetings and decisions of the General Assembly meeting, including for any voting procedure. The documents describing all minutes of meetings and decisions of the General Assembly will be submitted and signed by the General Secretary of the Society and countersigned by the President of the Society that will undertake all legal consequences as the legal representative of the Society.
Decisions regarding the change of the Statute are valid if made by a 2/3 majority of validly expressed votes from the total number of validly expressed votes at the General Assembly meeting.
Decisions regarding the termination of the Society require a Quorum at the General Assembly meeting consisting of 2/3 of the total number from the current Members within the General Assembly, while decisions are valid if made by a 2/3 majority of validly expressed votes from the total number of validly expressed votes at that General Assembly meeting.
Article 17.
The Management Board of the Society:
- Executes the decisions of the General Assembly;
- Manages the operations of the Society in accordance with the regulations and interests of the Society;
- Manages the assets of the Society;
- Prepares proposals for work programs, work plans, financial plans, the Statute of the Society and its amendments and supplements and ensures their implementation;
- Ensures the information of the membership;
- Decides for the Internal and External partnerships of the Society;
- Carries out other tasks of the Society.
The Management Board of the Society comprises 13 functions: President, Vice President, Treasurer, General Secretary, Membership Secretary, Chairperson of the Scientific Commission, Vice Chairperson of the Scientific Commission, Chairperson of the Young Scientist Program, Vice Chairperson of the Young Scientist Program, Chairperson of the Advisory Commission, Vice Chairperson of the Advisory Commission, Chairperson of the Awarding Commission and Vice Chairperson of the Awarding Commission. The General Assembly elects 13 persons within the Membership in these 13 functions of the Management Board from all the members to the General Assembly.
Therefore, the Management Board of the Society consists of 13 elected members. If a person that was elected in a function for a mandate as member of the Management Board of the Society will lose the quality of member to the Society due to any reason, the mandate of that former member will terminate accordingly.
The elected members to a function within the Management Board can be elected to that function for maximum two mandates (two times). The duration of a mandate for a certain function is four years.
If a function is vacated during a mandate term, the Management Board may designate by decision (based on simple majority of votes consisting of 50 % + 1 vote from the total number of validly expressed votes and that are in favour of that certain proposed person) a new member of the Management Board to take over this position, only for the remaining period of that mandate term and until that term of four years terminates. The designation of the new member of the Management Board implies the nomination and completion of the designation procedure for a certain person at a time, and it has to be completed in less than 30 days since the function was vacated.
Each elected member, or respectively each designated member of the Management Board must have the quality of Individual member for the duration of the mandate, with the Individual membership to be determined by the payment of the corresponding membership fee.
The Management Board is accountable to the General Assembly of the Society for its work. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly of the Society may dismiss the Management Board or individual members before the end of their term.
Article 18.
Meetings of the Management Board are held as needed; however, the Management Board has to hold meetings at least three times per year, at least one per each trimester of the year.
The Management Board meetings are convened by the President of the Society by sending invitations to the members of the Management Board of the Society via e-mail at least 8 days before the meeting.
The invitation includes details about the location and time of the meeting and the proposed agenda. Materials on the agenda items are provided along with the invitation if deemed appropriate.
Management Board meetings are to be held either in person (known as onsite meetings), or if the case via virtual media (known as online e-meetings). The President of the Society or the Vice President of the Society are obliged to decide and communicate each time to the members of the Management Board of the Society the type of Management Board meeting.
The Management Board meetings are chaired and moderated by the President of the Society. For the case of unavailability, the Management Board meetings are chaired and moderated, in the following order, by the Vice President of the Society, Treasurer of the Society, General Secretary of the Society and the Membership Secretary of the Society.
The Management Board of the Society meeting is validly constituted (Quorum reached) if a majority of all its members is present at the Management Board of the Society meeting, and is defined as: 2/3 of its members (i.e. minimum 9 members), from total number of 13 Members that are constituting the Management Board.
In the case the Quorum is established, decisions made by the Members which are present at the Management Board meeting will be validated, only if a simple majority of valid votes consisting of 50 % + 1 vote from the total number of Managing Board Members participating at the meeting are in favour of that certain proposal which is under debate (i.e. minimum 6 validly expressed votes in the case when the minimum required of 9 members are present at the meeting, or minimum 7 validly expressed votes if more than 9 members are present at the meeting, or minimum 8 validly expressed votes in the case when all the 13 members are present at the meeting).
If the Quorum for that first meeting of the Management Board of the Society is not reached, the initial convenor must call a new Management Board meeting no earlier than 2 days after and no later than 4 days after. At the repeated Management Board meeting, the Quorum is assumed established regardless of the number of Management Board Members that are present, but only if the initial convenor of the Management Board meeting – or the statutory substitute – is present, chairs and moderates the meeting. At the repeated Management Board meeting, decisions made by the Members which are present at the Management Board meeting will be validated, only if a simple majority of votes consisting of 50 % + 1 vote from the total number of validly expressed votes are in favour of that certain proposal which is under debate, but a minimum of 6 validly expressed votes in favour of that certain proposal which is under debate are required regardless of the of the number of Management Board Members that are present at the meeting.
Within the Management Board meetings, the voting procedure follows an open voting. The vote will be valid only if one single option is selected from those available. If the meeting is held online, then the vote for any issue subjected to voting must be simultaneously submitted via e-mail to the President of the Society and to the General Secretary of the Society (or to their replacing members that are announced at the beginning of the meeting), not later than 10 minutes after the time when the request to vote was received via e-mail. The acting President of the Society is entitled to count the votes within the voting procedure of the Management Board, standing also as the responsible member for all the voting procedures. The General Secretary of the Society will draw up the documentation for all minutes of meetings and decisions of the Management Board, including for any voting procedure. The documents describing all minutes of meetings and decisions of the Management Board will be submitted and signed by the General Secretary of the Society and countersigned by the President of the Society that will undertake all legal consequences as the legal representative of the Society.
If a member of the Management Board is not present for 3 times in a row to the Management Board meetings during a mandate without announcing in written form the Management Board no later than the day before the meeting, or if a member of the Management Board is not present for 6 times to the Management Board meetings during a mandate, the General Assembly may dismiss that member with those position becoming vacant. If a decision for a specific issue is not reached or postponed for 3 times in a row during distinct Management Board meetings, the General Assembly may dismiss the Management Board before the expiration of its mandate, with those positions becoming vacant.
In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Management Board or its members before the expiration of their term.
Article 19.
The Supervisory Board of the Society oversees the work of the Society, of the Management Board, i.e. of the President, Vice President, Treasurer, General Secretary, Membership Secretary, Chairperson of the Scientific Commission, Vice Chairperson of the Scientific Commission, Chairperson of the Young Scientist Program, Vice Chairperson of the Young Scientist Program, Chairperson of the Advisory Committee, Vice Chairperson of the Advisory Committee, Chairperson of the Awarding Program, Vice Chairperson of the Awarding Program, particularly ensuring compliance with the Statute and legal acts, as well as financial matters.
Meetings of the Supervisory Board are held as needed; however, the Supervisory Board has to hold a minimum of one meeting per year.
The Supervisory Board supervises the operations of the Society and submits reports to the General Assembly on its work, the business of the Society and the financial statements. The Supervisory Board is required to thoroughly review the operations of the Society at least twice during its term and preferably once annually, submitting a report to the General Assembly.
The meetings of the Supervisory Board are convened by any of its members by sending invitations to the members of the Supervisory Board of the Society via e-mail at least 8 days before the meeting. The invitation includes details about the location and time of the meeting and the proposed agenda. Materials on the agenda items are provided along with the invitation if deemed appropriate.
Supervisory Board meetings are to be held only in person (known as onsite meetings).
The Supervisory Board of the Society comprises of 3 identical positions. The General Assembly elects the 3 members to the Supervisory Board from among all Individual members of the Society with the exception of those already elected at the functions within the Management Board. The elected members to a function within the Supervisory Board can be elected to that function for maximum two mandates (two times). The duration of a mandate for a certain function is 4 years.
If a position is vacated during a mandate term, the Management Board may designate by statuary decision (based on simple majority of votes consisting of 50 % + 1 vote from the total number of validly expressed votes and that are in favour of that certain proposed person) a new Member of the Supervisory Board to take over this position, only for the remaining period of that specific mandate term and until that term of four years terminates.
The designation of the new Member of the Supervisory Board implies the nomination and completion of the designation procedure for a certain person at a time, and it has to be completed in less than 30 days since the position was vacated.
Each elected member, or respectively each designated member of the Supervisory Board must have the status of Individual member for the duration of the mandate, with the membership to be determined by the payment of the corresponding membership fee.
Quorum for the Supervisory Board is mandatory 3 members of the Supervisory Board, with the participation of all the 3 members of the Supervisory Board, while decisions are valid only if 2/3 of votes (minimum 2 votes out of 3) are favourable to that certain proposal being under debate.
If the Quorum is not reached for the Supervisory Board meetings, the members of the Supervisory Board should convene again for another Supervisory Board meeting no earlier than 8 days after, but no later than 30 days after. The procedure should be repeated until Quorum is reached and this has to be reported to the Management Board.
If a decision for a specific issue is not reached in a second attempt by the Supervisory Board in that meeting, the Supervisory Board members should discuss the same issue and arrive to a decision within in another meeting of the Supervisory Board, not earlier than 8 days, but no later than 30 days. The procedure should be repeated until a decision for that specific issue is reached and this has to be reported to the Management Board.
Within the Supervisory Board meetings, the voting procedure follows an open voting. The vote is valid only if one single option is selected from those available. The acting Supervisory Board members are entitled to count the votes within the voting procedure of the Supervisory Board, standing also for the forum responsible for all the voting procedures. The Supervisory Board of the Society will draw up the documentation for all minutes of meetings and decisions of the Supervisory Board, including for any voting procedure. The documents describing all minutes of meetings and decisions of the Supervisory Board will be submitted and signed by all the members of the Supervisory Board and they will undertake all legal consequences for these.
The Supervisory Board is accountable to the General Assembly.
If the Quorum for the Supervisory Board meetings is not reached for 4 times in a row during a mandate, or if a decision for a specific issue is not reached for 3 times in a row during distinct Supervisory Board meeting during a mandate, the General Assembly may dismiss the Supervisory Board before the expiration of the mandate, with those positions becoming vacant. If a member of the Supervisory Board is not present for 2 times in a row to the Supervisory Board meetings during a mandate without announcing in written form the Management Board and the Supervisory Board no later than the day before the meeting, or if a member of the Supervisory Board is not present for 4 times to the Supervisory Board meetings during a mandate, the General Assembly may dismiss that member before the expiration of the mandate, with that position becoming vacant.
In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Supervisory Board or its members before the expiration of their term.
Article 20.
The President of the Society represents the Society and is responsible for the legality of the operation of the Society.
The President of the Society also serves as the President of the General Assembly and the President of the Management Board.
The President of the Society:
- Executes the decisions of the General Assembly, manages the operations of the Society in accordance with regulations and the interests of the Society, oversees the Society's assets, prepares proposals for the work program, work plan, financial plan, Statute of the Society and their amendments and supplements, ensures their implementation, decides on the admission and exclusion of members, informs the membership, performs other tasks of the Society;
- Convenes meetings of the General Assembly and the meetings of the Management Board, proposes the agenda and chairs the meetings;
- Implements the decisions of the General Assembly and the Management Board and directs the work of the Society between two General Assembly meetings;
- Submits an annual report on the work of the Society to the General Assembly;
- Represents the society in financial matters;
- Participates in the preparation of drafts and proposals of general acts adopted by the General Assembly;
- Performs other tasks assigned by the Management Board;
- In the case of absence or inability of any members carrying any of the mentioned functions within the Society, the President will delegate work and responsibilities among available members carrying functions within the Society.
The President of the Society countersigns all the documents describing all minutes of meetings and decisions of the General Assembly and of the Management Board that are draw up, submitted and signed by the General Secretary of the Society. The President of the Society undertakes all legal consequences of these documents as the legal representative of the Society. In the case of absence of the President of the Society, all the responsibilities of the President of the Society, that are not by law limited to the President will be taken, in the following order, by the Vice President of the Society, Treasurer of the Society, General Secretary of the Society and Membership Secretary of the Society.
The President of the Society is elected by the General Assembly for a term of four years, from within the members. A member may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this statute.
The President of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the President of the Society before the expiration of their term.
Article 21.
The Vice President of the Society represents the Society and is responsible for the legality of the operations of the Society.
The Vice President of the Society assists the President of the Society in his work and substitutes for the President in case of his absence in all the representation responsibilities of the President.
The Vice President is empowered to administratively represent the Society for any matters, including the financial ones.
The Vice President is responsible for the website of the society and direct communication with the public in all matters related to the Society.
The Vice President of the Society is elected by the General Assembly for a term of four years, from within the Members of the Society. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute. In case of the Vice President of the Society absence, the responsibilities of the Vice President of the Society are taken, in the following order, by the Treasurer of the Society, General Secretary of the Society and the Membership Secretary of the Society.
The Vice President of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Vice President of the Society before the expiration of their term.
Article 22.
The Treasurer of the Society assists the President and Vice President of the Society in their work and substitutes them in case of their absence.
The Treasurer of the society operationally manages the finances of the Society, while taking care of all invoicing issues, money payments, collections, deposits and withdrawals to and from the Society's bank account.
In case of the Treasurer of the Society absence, the responsibilities of the Treasurer of the Society are taken, in the following order, by the General Secretary of the Society and the Membership Secretary of the Society.
The Treasurer of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Treasurer of the Society is accountable to the General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Treasurer of the Society before the expiration of their term.
Article 23.
The General Secretary of the Society assists the President, Vice President and Treasurer of the Society in their work and substitutes them in case of their absence.
The General Secretary of the Society maintains the list of partnerships of the Society and takes care of the documentation regarding the registration, status and termination of these partnerships inside and outside the Society.
The General Secretary of the Society prepares the internal and external meetings of the Society and takes care of the documentation of the Society.
The General Secretary of the Society draws up the documentation for all minutes of meetings and decisions of the General Assembly and Management Board, including for any voting procedure. The documents describing all minutes of meetings and decisions of the General Assembly and of the Management Board will be submitted and signed by the General Secretary of the Society. In case of the General Secretary of the Society absence, the responsibilities of the General Secretary of the Society are taken by the Membership Secretary of the Society.
The General Secretary of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The General Secretary of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the General Secretary of the Society before the expiration of their term.
Article 24.
The Membership Secretary of the Society assists the President, Vice President, Treasurer and General Secretary of the Society in their work and substitutes them in case of their absence.
The Membership Secretary of the Society maintains the list of members of the Society and takes care of the documentation regarding the registration, membership status and termination of the membership within the Society. The Membership Secretary of the Society responsible for the direct communication with the members of the Society in all matters related to the Society. In the case of absence of the Membership Secretary of the Society, all the responsibilities of the Membership Secretary of the Society will be taken, in the following order, by the President of the Society, Vice President of the Society, Treasurer of the Society and General Secretary of the Society.
The Membership Secretary of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Membership Secretary of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Membership Secretary of the Society before the expiration of their term.
Article 25.
The Chairperson of the Scientific Commission of the Society is responsible for the scientific aspects within the Society. The Chairperson of the Scientific Commission of the Society is responsible for organizing the works of the Scientific Commission within the Management Board of the society with respect to the Thematic Committees.
The Chairperson of the Scientific Commission of the Society nominates the Scientific Committee titles, including the: Leading Expert Scientist and the two Adjunct Expert Scientists of the Thematic Committees within the Scientific Commission of the Society, from among its Expert Scientists that are members or from among the Expert Scientists that are partners of the Society.
The names of the Thematic Committees are proposed by the Chairperson of the Scientific Commission to the Management Board. The Chairperson of the Scientific Commission of the Society may propose to the Management Board the closure, opening and unification of the Thematic Committees. The number and names of the Thematic Committees are established by decisions of the Management Board of the Society.
The Chairperson of the Scientific Commission of the Society coordinates the works of the Chairpersons and the Vice Chairpersons of the Scientific Committees within the Scientific Commission. The Chairperson of the Scientific Commission of the Society may open new Thematic Committees or close the activity of the Thematic Committees within the Scientific Commission. The Chairperson of the Scientific Commission of the Society is responsible for the publishing of the works of the Thematic Committees within the Scientific Commission. In the case of absence of the Chairperson of the Scientific Commission of the Society, all the responsibilities of the Chairperson of the Scientific Commission of the Society will be taken by the Vice Chairperson of the Scientific Commission of the Society.
The Chairperson of the Scientific Commission of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Chairperson of the Scientific Commission of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Chairperson of the Scientific Commission of the Society before the expiration of their term.
Article 26.
The Vice Chairperson of the Scientific Commission of the Society assists the Chairperson of the Scientific Commission of the Society in his work and substitutes for the Chairperson of the Scientific Commission of the Society in case of his absence in all the representation responsibilities of the Chairperson of the Scientific Commission of the Society.
The Vice Chairperson of the Scientific Commission of the Society is responsible of that part of the website of the Society dedicated to the Scientific Commission and direct communication with the scientists involved in the works of the various Committees within the Scientific Commission. In the case of absence of the Vice Chairperson of the Scientific Commission of the Society, all the responsibilities of the Vice Chairperson of the Scientific Commission of the Society will be taken, in the following order, by the Vice President of the Society, Treasurer of the Society, General Secretary of the Society and the Membership Secretary of the Society.
The Vice Chairperson of the Scientific Commission of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Vice Chairperson of the Scientific Commission of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Vice Chairperson of the Scientific Commission of the Society before the expiration of their term.
Article 27.
The Chairperson of the Young Scientist Program of the Society is responsible for the involvement in the Society of the young scientists under 40 years old that are interested in thermal analysis and calorimetry. The Chairperson of the Young Scientist Program of the Society works with the young scientists interested in the field of thermal analysis and calorimetry in the frame of the Young Scientist Program and coordinates the works of the Young Scientist Program of the Society. In the case of absence of the Chairperson of the Young Scientist Program of the Society, all the responsibilities of the Chairperson of the Young Scientist Program of the Society will be taken by the Vice Chairperson of the Young Scientist Program of the Society.
The Chairperson of the Young Scientist Program of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Chairperson of the Young Scientist Program of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Chairperson of the Young Scientist Program of the Society before the expiration of their term.
Article 28.
The Vice Chairperson of the Young Scientist Program of the Society assists the Chairperson of the Young Scientist Program of the Society in his work and substitutes for the Chairperson of the Young Scientist Program of the Society in case of his absence in all the representation responsibilities of the Chairperson of the Young Scientist Program of the Society. The Vice Chairperson of the Young Scientist Program of the Society is responsible of that part of the website of the Society dedicated to the Young Scientist Program and direct communication with young scientist willing to work in the Young Scientist Program of the Society. In the case of absence of the Vice Chairperson of the Young Scientist Program of the Society, all the responsibilities of the Vice Chairperson of the Young Scientist Program of the Society will be taken, in the following order, by the Vice President of the Society, Treasurer of the Society, General Secretary of the Society and Membership Secretary of the Society.
The Vice Chairperson of the Young Scientist Program of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Vice Chairperson of the Young Scientist Program of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Vice Chairperson of the Young Scientist Program of the Society before the expiration of their term.
Article 29.
The Chairperson of the Advisory Commission of the Society is responsible for the selection of 15 persons to be candidates for Honorary Committee titles and for the selection of 12 persons to be candidates for the Advisory Committee titles to be offered by the Society to deserving individuals as recognition of their activity to promote the field of thermal analysis and calorimetry, or as recognition of their activity within or for the Society. The Chairperson of the Advisory Commission of the Society is responsible for organizing the works of the Advisory Commission within the Management Board of the society with respect to offering the Advisory Committee titles and the Honorary Committee titles.
The Chairperson of the Advisory Commission of the Society is responsible for communicating with the other members of the Advisory Committee and the receivers of the Advisory Committee titles and Honorary Committee titles. In the case of absence of the Chairperson of the Advisory Commission of the Society, all the responsibilities of the Chairperson of the Advisory Commission of the Society will be taken by the Vice Chairperson of the Advisory Commission of the Society.
The Chairperson of the Advisory Commission of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Chairperson of the Advisory Commission of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Chairperson of the Advisory Commission of the Society before the expiration of their term.
Article 30.
The Vice Chairperson of the Advisory Commission of the Society assists the Chairperson of the Advisory Commission of the Society in his work and substitutes for the Chairperson of the Advisory Commission of the Society in case of his absence in all the representation responsibilities of the Chairperson of the Advisory Commission of the Society.
The Vice Chairperson of the Advisory Commission of the Society is responsible of that part of the website of the Society dedicated to Advisory Commission (including the Advisory Committee titles and Honorary Committee titles), for the direct communication with the candidates for the Advisory Committee titles and Honorary Committee titles, and for the communication with the members of the Society in what concerns these aspects.
In the case of absence of the Vice Chairperson of the Advisory Commission of the Society, all the responsibilities of the Vice Chairperson of the Advisory Commission of the Society will be taken, in the following order, by the Vice President of the Society, Treasurer of the Society, General Secretary of the Society and the Membership Secretary of the Society.
The Vice Chairperson of the Advisory Commission of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Vice Chairperson of the Advisory Commission of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Vice Chairperson of the Advisory Commission of the Society before the expiration of their term.
Article 31.
The Chairperson of the Awarding Commission of the Society is responsible for the procedures related to the nomination of the candidates for Awards, Prizes and Grants offered as recognition by the Society. The Chairperson of the Awarding Commission of the Society is responsible for organizing the works of the Awarding Commission within the Management Board of the Society with respect to conferring Awards, Prizes and Grants to persons related to the field of thermal analysis and calorimetry by the Society at the congress organized by the Society.
The Chairperson of the Awarding Commission of the Society is responsible for communicating with the Presidents of those Legal entities that are members or the Society and which make the nominations of candidates for the Awards, Prizes and Grants, and with the candidates for the Awards, Prizes and Grants.
In the case of absence of the Chairperson of the Awarding Commission of the Society, all the responsibilities of the Chairperson of the Awarding Commission of the Society will be taken by the Vice Chairperson of the Awarding Commission of the Society.
The Chairperson of the Awarding Commission of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Chairperson of the Awarding Commission of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Chairperson of the Awarding Program of the Society before the expiration of their term.
Article 32.
The Vice Chairperson of the Awarding Commission of the Society assists the Chairperson of the Awarding Commission of the Society in his work and substitutes for the Chairperson of the Awarding Commission of the Society in case of his absence in all the representation responsibilities of the Chairperson of the Awarding Commission of the Society.
The Vice Chairperson of the Awarding Commission of the Society is responsible of that part of the website of the Society dedicated to Awarding Commission (including the Awards, Prizes and Grants), for the direct communication with the receivers of the Awards, Prizes and Grants, and for the communication with the members of the Society in what concerns these aspects.
In the case of absence of the Vice Chairperson of the Awarding Commission of the Society, all the responsibilities of the Vice Chairperson of the Awarding Commission of the Society will be taken, in the following order, by the Vice President of the Society, Treasurer of the Society, General Secretary of the Society and the Membership Secretary of the Society.
The Vice Chairperson of the Awarding Commission of the Society is elected by the General Assembly for a term of four years, from within the members. Members may be elected to this function for two times maximum. All aspects related to the election, duration and termination of the mandate are regulated in Article 17. of this Statute.
The Vice Chairperson of the Awarding Commission of the Society is accountable to the Society's General Assembly. In case of violations of the Statute and laws or negligent performance of duties, the General Assembly may dismiss the Vice Chairperson of the Awarding Commission of the Society before the expiration of their term.
Article 33.
The Scientific Commission of the Society is part of the Management Board of the Society. The Scientific Commission of the Society is responsible of the scientific duties of the Management Board of the Society. The Scientific Commission of the Society has a Chairperson and a Vice Chairperson.
The Scientific Commission of the Society works through its Thematic Committees. The number and names of the Thematic Committees are established by decisions of the Scientific Commission of the Society. The minimum number of the Thematic Committees is 4, while the maximum number of the Thematic Committees is 8. The Thematic Committees comprise experts in the field of thermal analysis and calorimetry. The Scientific Committee titles conferred by the Scientific Commission for each Thematic Committee are listed in Article 37. of this Statute.
Article 34.
The Young Scientist Program of the Society is part of the Management Board of the Society. The Young Scientist Program of the Society is responsible of the duties of the Management Board of the Society regarding the involvement of young scientists in the field of thermal analysis and calorimetry. The Young Scientist Program of the Society has a Chairperson and a Vice Chairperson.
The Young Scientist Program of the Society works directly with everyone willing to participate to reach this goal.
Article 35.
The Advisory Commission of the Society is part of the Management Board of the Society. The Advisory Commission of the Society is responsible of conferring recognition in the form of Advisory titles and Honorary titles for various works or merits to individuals, members or not of the Society, for example the previous leadership or scientists that were dedicated to the cause of thermal analysis and calorimetry, on behalf of the Management Board of the Society. The Advisory Commission of the Society has a Chairperson and a Vice Chairperson.
The Advisory Commission of the Society works through its Honorary Committee and its Advisory Committee. The maximum number of Advisory titles is 4 (4 positions of Advisory Scientists) and the maximum number of the Honorary titles at a time is 5 (1 position of Honorary Chairperson and 4 positions of Honorary Scientists). The Honorary Committee and Advisory Committee titles are conferred by the Advisory Commission and are listed below in Article 37 of this Statute.
Article 36.
The Awarding Commission of the Society is part of the Management Board of the Society. The Advisory Commission of the Society is responsible of conferring recognition in the form of Awards, Prizes and Grants for various works or merits to individuals, members or not of the Society, for example prestigious scientists, on behalf of the Management Board of the Society. The Awarding Commission of the Society has a Chairperson and a Vice Chairperson.
The Awarding Commission of the Society works directly through the Management Board of the Society. None of the members of the Management Board is entitled to receive any Award, Prize or Grant from the Awarding Committee of the Society on behalf of the Society while being an acting member of the Management Board of the Society. No individual can take more than once in a lifetime a certain Award, Prize or Grant from the Awarding Committee of the Society on behalf of the Society. The maximum number of Awards is 4, the maximum number of Prizes is 1 and the maximum number of Grants is 4. The titles conferred by the Awarding Commission are listed below in Article 37.
Article 37.
The Management Board of the Society decides on conferring Scientific Committee titles, Advisory Committee titles, Honorary Committee titles, Awards, Prizes and Grants for various works or merits to individuals, members or not of the Society. Recipients of the Scientific Committee titles, Advisory Committee titles, Honorary Committee titles, Awards, Prizes, Grants do not have to be members of the Society and may remain so.
A certain Scientific Committee title is conferred at every four years and cannot be received more than twice by an individual.
A certain Advisory Committee title, Honorary Committee title, Award, Prize or Grant is conferred at every four years and cannot be received more than once by an individual.
The Scientific Committee titles are the responsibility of the Scientific Commission. The Chairperson of the Scientific Commission of the Society can select/propose maximum 1 person for the Leading Expert Scientist of each Thematic Committee at a time and maximum 2 persons for the Adjunct Expert Scientists of each Thematic Committee at a time. If a Scientific Committee title is not conferred, the procedure is repeated until that Scientific Committee title is conferred.
The selection/proposal for the Honorary Committee titles and Advisory Committee Titles is only the resort of the Advisory Commission. Any member of the Advisory Commission of the Society can select/propose maximum 1 person for a certain Award, Prize or Grants at a time. If an Honorary Committee title or an Advisory Committee title is not conferred, the procedure terminates. The next procedure for conferring the Honorary Committee titles or Advisory Committee titles can be restarted only after 4 years.
Scientific Committee titles include:
- Leading Expert Scientist of the Thematic Committee (mandatory 1 position at a time for each Thematic Committee);
- Adjunct Expert Scientists of the Thematic Committee (mandatory 2 positions at a time for each Thematic Committee).
The Honorary Committee titles are the responsibility of the Advisory Commission.
Honorary Committee titles include:
- Honorary Chairperson (1 position at a time);
- Honorary Scientist (maximum 5 positions at a time, including the Honorary Chairperson).
The Advisory Committee titles are the responsibility of the Advisory Commission.
Advisory Committee titles include:
- Advisory Scientist (maximum 4 positions at a time).
Methodologies for the acceptance, approval, voting, nomination and conferring the Scientific Committee titles, Honorary Committee titles and Advisory Committee titles are established by decisions of the Management Board of the Society.
For the Scientific Committee titles, Honorary Committee titles and Advisory Committee titles, there is no remuneration provided by the Society.
The Scientific Committee titles, Honorary Committee titles and Advisory Committee titles ceases with the appointment of other members, by following a chronological mechanism. The President of the Society may propose to the Management Board to decide on the revocation of a Scientific Committee title, Honorary Committee title and Advisory Committee title in case of its reputation violation.
The Chairperson of the Scientific Commission of the Society may propose to the Management Board to decide on the revocation of a Scientific Committee title, in case of its reputation violation.
The Chairperson of the Advisory Commission of the Society may propose to the Management Board to decide on the revocation of an Honorary Committee title or an Advisory Committee title, in case of its reputation violation.
The Awards, Prizes and Grants will be given only during the ICTAC Congress, usually once in every 4 years. The Awards, Prizes and Grants are under the responsibility of the Awarding Commission; the Awarding Commission will decide upon the opportunity of offering them, and upon their number, according to the available existing funds.
Awards may include the:
- ICTAC Award (maximum 1 person at a time);
- Rigaku-ICTAC Promising Researcher Award (maximum 1 person at a time);
- ICTAC Promising Researcher Award (maximum 1 person at a time);
- ICTAC Distinguished Service Award (maximum 1 person at a time).
Prizes include:
- Robert Mackenzie Memorial Lectureship (maximum 1 person at a time).
Grants include:
- Travel Grants (maximum 4 persons at a time).
The proposals for Awards, Prizes and Grants are the responsibility of each member of the Society. Any member of the Society can nominate maximum 1 person for a certain Award, Prize or Grants at a time.
If an Award, Prize or Grant is not conferred, the procedure terminates. The next procedure for conferring the Awards, Prizes or Grants can be restarted only after 4 years.
Methodologies for the acceptance, approval, voting, nomination and conferring the Awards, Prizes and Grants are established by decisions of the Management Board of the Society.
None of the members of the Management Board is entitled to receive any Award, Prize or Grant from the Awarding Committee of the Society on behalf of the Society while being an acting member of the Management Board of the Society.
The quantum of financial support for the Awards, Prizes and Grants are established by decisions of the Management Board of the Society. The Society is entitled to decide if to support or not the recipients of these Awards, Prizes and Grants.
The Awards, Prizes or Grants ceases with the termination of the Scientific Event of the Society where these were conferred. No individual can take more than once in a lifetime a certain Award, Prize or Grant from the Awarding Committee of the Society on behalf of the Society.
The President of the Society may propose to the Management Board to decide on the revocation of an Award, Prize or Grant in case of not participating physically to the Scientific Event of the Society where these were supposed to be conferred.
Article 38.
The ICTAC Congress will be organized only in countries where members of the Society are. Proposals for the Location and for the designated Chairperson of the Organizing Committee of the future ICTAC Congress are sent to the Management Board of the Society with 90 days prior to the forthcoming ICTAC Congress. The Management Board of the Society will review these proposals and will consider only those proposals that passed the reviewing process. All considered proposals will be presented by their designated Chairpersons during the forthcoming ICTAC Congress. The Location and the designated Chairperson of the Organizing Committee of the future ICTAC Congress will be decided by in-person voting, immediately after the presentations during the forthcoming ICTAC Congress; each member of the General Assembly of the Society (the Delegates), are allowed to vote within the voting procedure during the forthcoming ICTAC Congress. The proposal reaching the majority of votes (50 % + 1 votes from the total number of validly expressed votes) will be declared winner of the competition. If in the first round of voting there is no majority of votes (50 % + 1 votes from the total number of validly expressed votes) for a certain proposal, in the second round will be admitted the proposals classified on the first two positions.
In the second round, the proposal gathering the highest number of votes will be declared winner.
Any other event (conferences, symposia, seminars, workshops, etc.) organized by the Society will be decided by the Management Board of the Society.
VI. ASSETS, ACQUISITION AND MANAGEMENT OF ASSETS
Article 39.
The assets of the Society consist of revenues generated by the Society from membership fees, donations, sponsorships, funds received from municipalities, cities and other institutions and individuals supporting the work and activities of the Society, as well as other sources.
Article 40.
The Society manages its assets in accordance with the regulations on the financial and material operations of non-profit organizations.
Funds are allocated through a financial plan for each calendar year. At the end of the year, a final account is prepared. The President of the Society is responsible for the funds of the Society. The Society prepares financial reports in accordance with the regulations governing the financial operations and accounting of non-profit organizations.
The President of the Society has the authority to dispose of the assets of the Society.
All positions in the Society are voluntary and no compensation is received for them.
VII. DISPUTE RESOLUTION AND CONFLICT OF INTEREST IN THE SOCIETY
Article 41.
A dispute/conflict of interest in the Society exists when it concerns the rights and interests of Society members that members can freely dispose of and that affect the work of the Society as a whole, or if they relate to issues of common interest to all members.
To resolve disputes/conflicts of interest, the General Assembly appoints an Arbitration Council among the members of the Society. The composition, term and decision-making of the council are regulated by the regulations adopted by the General Assembly. The Arbitration Council applies the provisions of the Mediation Act in its work. The decision of the arbitration council is final.
If the dispute/conflict of interest relates to decisions of the Society's management bodies based on which an application for changes is submitted to the Society register, the dissatisfied member first turns to the Society to resolve the dispute/conflict of interest. After the final decision of the Arbitration Council, the Society submits a request to the competent office for registering changes in the Society register along with the decision of the Arbitration Council.
VIII. STATUTE
Article 42.
The Statute is the fundamental general act of the Society and all other general acts must be in accordance with the provisions of the Statute.
After a public discussion with the membership, the draft amendments and supplements to the Statute are prepared by the President, confirmed by the Management Board and approved by the General Assembly in the predetermined manner.
Amendments and supplements to the Statute are adopted following the procedure for adopting the Statute.
IX. CESSATION OF THE EXISTENCE OF THE SOCIETY
Article 43.
The Society ceases to operate by the decision of the General Assembly and in other cases prescribed by law.
The liquidation procedure, as prescribed by law, is carried out by the Liquidator.
The General Assembly elects and dismisses the Liquidator.
The term of office of the Liquidator lasts until the completion of the liquidation process and the deletion of the Society from the Society register.
In the event of the termination of the Society's operation, the remaining assets will be entirely allocated towards the University of Zagreb, Faculty of Chemical Engineering and Technology.
The Legal entity to whom the remaining assets will be entirely allocated in the event of the termination of the Society's operation can be changed through a decision of the General Assembly, becoming effective only after receiving the approval of the modifications within the Statute of the Society by the legal authorities of the Republic of Croatia.
X. TRANSITIONAL AND FINAL PROVISIONS
Article 44.
The terms used in this Statute and acts adopted based on it, which have gender significance, regardless of whether they are used in the masculine or feminine gender, encompass both genders equally.
Article 45.
This Statute enters into force on the day of its adoption.
In Chennai, India, September 5th, 2024.
President of the Society:
Luis Allan PÉREZ MAQUEDA
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